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Background / Overview
Shareable links can be created with specific permissions for both files and folders in Microsoft SharePoint. You will need the email address of the person that you wish to share content with to create a shareable link.
Finding email addresses
- Faculty/advisors/staff - Enter their name in the University directory.
- Students - Based on your campus's policies, you can use Canvas or your faculty/staff portal (MyBlue, MyRed, or mavlink) to view student email addresses.
- This process also works for users that are External to the University of Nebraska tenant.
Sharing Links to Content
Use this process to share content via a sharing link:
1. Choose to Share an item from SharePoint:
- Right-click on the document title and choose Share.
- Click on the ellipses (three dots) to the right of an item and choose Share.
- From within the item, click Share in the upper right corner.
2. Best Practice: Enter the full email address of the person you wish to share with.
- Do NOT click on any of the results that may display.
- If you do use the auto-complete and experience issues, please check out the Troubleshooting tips below.
3. Click the Settings gear at the bottom of the window to set your sharing permissions.
4. Choose the appropriate settings:
- This link works for:
- People in the University of Nebraska - Grants access to anyone in the nebraska.edu tenant (all UNOP, UNK, UNL and UNO faculty, staff and students) using this link once everyone has migrated. Use this sparingly.
- Only people with existing access - Doesn't really grant access since everyone would already have permission to access it. Use this to share a link with others without granting any permissions.
- People you choose - Grants access to those that you have specified on the previous step.
- More settings:
- Viewing permissions (these may be different based on the item you are sharing):
- Can view - Can view the item but can't make changes.
- Can edit - Can view the item and make any changes.
- Can review - Can view the item but only suggest changes
- Can't download - Can view the item but can not download it.
- Set expiration date - If you only want the person's access to be temporary, enter a date for the link to expire.
Troubleshooting
- You may have tried selecting the auto-complete contact from the drop down list when attempting to share and then received an error saying the address does not exist.
- To fix, try manually entering the full email address instead of selecting from the auto-complete.
- You may also try clearing cached type-ahead contacts using this Support Guidance Article.
For Additional Help
If you need additional help, here are some options:
- Call the ITS Help Center:
- HuskerTech: (402) 472-3970
- LoperTech: (308) 865-8363
- MavTech: (402) 554-4357
- Email nusupport@nebraska.edu