Overview/Background
The Future Ready Cloud Collaboration project will impact all SharePoint sites and OneDrive content, since the location and user IDs are changing.
Impact to OneDrive
Links to Documents/Shared Documents
- Links that you have created to documents will change and will need to be recreated, including links in Canvas.
- Documents you have shared with others will need to be reshared.
- Note: When you create a link to a document in your OneDrive or share it with someone else, your User ID and the User ID of the recipient are both part of the link they receive. Since users are being migrated at different times, it is possible that the recipient has not yet had their account migrated when you create the link and you may need to do it again after they are migrated.
Sync
- OneDrive will resync to your desktop if you have desktop sync set up. This could take a while and all of your data may not be there on first login. The sync process will start with the newest documents first and go backward from there.
- While the changes are being propagated, you may see an error in the OneDrive sync app that "One or more libraries couldn't be synced". If you see this error, you should restart the sync app.
Impact to SharePoint Sites
Documents
- Links that you have created to documents will change and will need to be recreated, including links in Canvas.
- Documents you have shared with others will need to be reshared.
- Note: When you share a document in a SharePoint site with someone else, the User ID of the recipient is part of the link they receive. Since users are being migrated at different times, it is possible that the recipient has not yet had their account migrated when you create the link and you may need to do it again after they are migrated.
Other
- Links that you have created to lists, libraries, pages, videos or other content in your SharePoint site will need to be recreated.
- Groups and permissions you have created should carry over to the new location.
- Any automated workflows that refer to a SharePoint URL won't work after the migration. References to document locations will need to be updated.
Info for Site Owners
Since SharePoint site and site members and/or guests may not migrate at the same time, several scenarios are possible:
- If current SharePoint site members/guests are migrated before the SharePoint site migrates, they should be added as external guests until the site is migrated.
- If the SharePoint site is migrated before a site member/guest is migrated, people will be considered external guests until they are migrated.
If someone has migrated, they will need to be added to the site again with their NUID@nebraska.edu ID.