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Overview/Background
The Future Ready Cloud Collaboration project will impact all SharePoint sites, since the location and user IDs are changing. How you should share items with others after you migrate is also changing and will depend on whether the recipient has also migrated or not.
Documents
- Links that you have created to documents will change and will need to be recreated, including links in Canvas.
- Documents you have shared with others will need to be reshared.
- Note: When you share a document in a SharePoint site with someone else, the User ID of the recipient is part of the link they receive. Since users are being migrated at different times, it is possible that the recipient has not yet had their account migrated when you create the link and you may need to do it again after they are migrated.
Other
- Any bookmarks you have created for SharePoint sites need to be deleted and re-bookmarked after the site has migrated.
- The owner of the SharePoint site should distribute the new location for the site after it is migrated.
- Links that you have created to lists, libraries, pages, videos or other content in your SharePoint site will need to be recreated.
- Groups and permissions you have created should carry over to the new location.
- Any automated workflows that refer to a SharePoint URL won't work after the migration. References to document locations will need to be updated.
Info for Site Owners
A report is available within each site to site owners that lists what items in the site have been shared and with whom. This may be helpful in know who will need to be granted access to those items after your site has migrated.
Since SharePoint sites and site members and/or guests may not migrate at the same time, several scenarios are possible:
- If current SharePoint site members/guests are migrated before the SharePoint site migrates, if they need access before the site migrates, they should be added as external guests until the site is migrated.
- If the SharePoint site is migrated before a site member/guest is migrated, if they need access before they migrated, those people will need to be readded to the site and will be considered external guests until they are migrated.
- Permissions within a migrated site will be restored once a person has migrated, so if their access can wait until that happens, no action is required.
You can use this general rule of thumb to find your SharePoint site URL after it has been migrated: https://uofnebraska.sharepoint.com/sites/Site_Name/Subsite_Name . If that address is not correct, contact your IT support person to ensure the site has migrated and to find the correct URL.
When the "parent" SharePoint site is migrated, all sub-sites will be migrated along with it. You can tell if it is a subsite if the site address includes multiple slashes (/) after the parent site name: https://uofnebraska.sharepoint.com/sites/Site_Name/Subsite_Name.
For Additional Help
If you need additional help, here are some options: